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Originally produced by Fastn and endorsed by Adoption UK, this guidance for schools outlines the underlying principles of effective relationships education which are being used to influence how relationships education is being delivered throughout England.
Download Principles of Excellence in Relationships Education
Download a reflective practice guide
Adoption UK is a registered charitable company (Charity number 1160647; Company number 09454981) referred to variously throughout our Privacy Notices as ‘Adoption UK’, ‘<Service Name>’, Us’ and ‘We’.
For the purposes of the data processing described in this statement, Adoption UK act as the Data Controller unless otherwise stated.
Throughout our Privacy Notices, where we refer to ‘you’, if you engage with us on behalf of your family, we are referring to both you and your family.
If you and/or your family use an Adoption UK service, you can be assured that we are committed to making sure that any information we hold about you will be collected, stored and used in accordance with The Data Protection Act 2018 and General Data Protection Regulation 2016/679 (GDPR).
This means that we adhere to the data protection principles of only holding information about you that is relevant to our work with you, that we make sure the information that we hold is accurate, up to date, secure, and only kept for as long as we need it.
Should you have any questions relating to this notice or our processing of personal data, please email our Data Protection Officer at [email protected] or contact us at Adoption UK, Vantage Business Park, Bloxham, Banbury, Oxfordshire, OX16 9UX.
Adoption is the legal process by which a child or siblings who cannot be brought up within their birth family become full, permanent and legal members of their new family. Adopters become the child's legal parents with the same rights and responsibilities as if the child was born to them.
Most adopted children have lived in foster care for part of their childhood. Most foster placements are with foster families rather than in foster homes. Time spent in foster care can range from days to several years, and many children have more than one foster placement before being placed for adoption.
Children who are adopted tend to have better outcomes than children who remain in foster care or spend their childhoods in and out of care.
This Privacy Notice is for users of all Adoption UK services. This includes but is not limited to TESSA, Peer to Peer, Membership, Scotland FASD Service, Kinship Care Advisory Service Scotland and general community support services. There is a separate notice for:
Fundraising, Public Affairs and Marketing Training and Consultancy Privacy NoticeEmployee, Volunteer and Contractor Privacy Notice
Where we collect personal information from:
We may collect information about you at a number of stages in your use of our service.
You may be referred to our service by a social worker or other support organisation that is providing services to you. Where they refer to us, they will usually ask for your consent to do so. As part of the referral, they may share with us your contact information and the reason for their referral.
If you choose not to participate the referral information will be removed, otherwise it will be added to the information we collect about you as part of providing the service to you.
When you register with an Adoption UK service, we may record the basic information we need in order to be able to provide the service and/or contact you. This will include your name, where you live, information about why you are using an Adoption UK service and the work that we are doing with you.
Data collected from you will be retained while you use our service and may be held for a number of years after you cease using the service for purposes of compliance with Adoption Support Regulations.
Throughout your engagement with us, our service team will record information about the service provided to you, including case reporting, plans and reviews.
We collect this information so that we can keep in touch with you during the course of the work we are doing with you, to work out how best we can help you, to record the work that we have done and to assess how that work has gone. This will help us to fully understand your needs, recommend actions and improve the services that we deliver to you.
Data collected during service delivery will be maintained in your case file for a number of years after you cease using the service for compliance purposes.
If you contact one of our helplines, the helpline team will collect information about your enquiry and the details of your call.
If necessary and with your consent, they may then refer you to another service team to resolve your request.
Calls will also be recorded for training and compliance purposes or to improve our services.
If you make a complaint about the services you have received or one of our service team, the details of the complaint will be recorded and processed to investigate and resolve the issue. Information will only be provided to members of the team with a need to know.
What personal information do we record?
The type of information (including personal information) that we collect and use and what we do with it will depend upon your relationship with us.We collect only the personal data that we require to provide you with services, fulfil contracts or keep in touch.
The data we collect enables us to deliver services that are that are most appropriate to your needs. Should you choose not to divulge this information to us, it may affect our ability to provide the service to you.
The data that we need to collect will vary, but may include:
Due to the nature of the services we provide, some of the data we collect is sensitive.Information relating to Health, Ethnicity, Religion and Sexual Orientation are considered to be Special Categories of Data and we are required to take extra care when handling this information.
We may need to process this data under the following conditions:
Adoption UK is committed to protecting the privacy of the children and young people you provide us with information about, whether this be through our website or at fundraising events.
Adoption UK requires the consent of a parent or guardian before anyone under 16 years of age participates in an event organised by us. Children aged under 13 must obtain the consent of a parent or guardian before providing any personal information.
Your information will only be accessed by people who need to do so as part of their role. This could include:
We will always respect your privacy, and will seek your permission before sharing your record with any other services that you are working with.
In the following limited circumstances, we may also be obliged to share your information:
Adoption UK will only use your information in a fair and transparent manner and where we have a legal basis for doing so.
To Keep in ContactIn order to provide the services that you have registered for, we will need to communicate with you to arrange meetings and visits and discuss aspects of your requirements. This communication may be via Mail, Email, Telephone or SMS.
To send you newsletters and information you have requested. Where we provide an information service, we will send you the requested information.
To tell you about events and other services that may be of interest to you -Adoption UK provide a range of support and advice services throughout the UK.
If we feel that you may be interested in services for which you are not currently registered, we would like to send you this information.
If we do so by email, we will ask for your consent.
To provide the services you have agreed to.
We will process your personal information in order to provide the services for which you have registered, this may include; providing support, information, social care or specific therapies.
We will use the information to work out how best we can help you, to provide the best possible service to you, and to record the work that we have done and to assess how that work has gone.
To refer you for services provided by other service providers.
If, in the course of our work together, we think that there may be other services that would be of benefit to you we may suggest a referral to those service providers.
We will discuss this with you and seek your consent before sharing your information with anyone else.
To publicise the work that we do.
Adoption UK would like to make people aware of the work that we do in the community, this enables us to provide services to more people. We may use anonymised case studies to tell people about our work.
To provide anonymous reports to our funders and commissioners.
Many of our services are funded by other organisations, such as the local authority, government departments, the NHS or other charities. We may use anonymised data and statistics to report to them on the performance of our services.
Sharing Data with Third-Parties
We will never share your information with a third party who intends to use it for their own marketing purposes and there are very limited instances where we will share your personal data with a third party.
These could include:
Wherever possible, we ensure that your personal data is kept in the UK. We minimise use of servers outside of the EEA and in some limited instances if we need to transfer your personal information to a third party for processing in countries that aren’t listed as ‘adequate’ by the European Commission we’ll only do so where we have appropriate contracts or other appropriate safeguards in place.
By communicating electronically with us, you acknowledge and agree that your data may be processed in this way.
We will only keep information about you for the length of time it is necessary to do so in order to engage with you in the way that you have requested and in accordance with our data protection legal requirements, our regulatory requirements as a registered adoption support agency, and tax and accounting rules. When your personal data is no longer needed, we will ensure that it is disposed of in a secure manner.
If you would like us to delete any information we hold about you, please contact us using the details in the “Contact us” section and note the ‘Your Rights’ section below.
You have the following rights with respect to the data that we hold about you.
You have qualified rights to see the information we hold about you.
If you would like to see the information that Adoption UK holds about you, please email The Data Protection Officer at [email protected] or write to us at the below address.
We will then be able to arrange either for you to either look through your file with a member of staff, or for you to be sent a copy of the information.
In some circumstances, we may not be able to share the entire contents of your file with you. This could be if, for example, a doctor, has written to us in confidence. We would not be able to share such information with you unless the person who provided us with the information agreed to do so. We also may not be able to share information with you if we believe that it could seriously harm you to see it. In order to protect the privacy of others, we may not be able to share information about other people that appears in your file.
If the information we hold about you is incorrect or you would like Adoption UK to delete the information held about you.
We would like to ensure that all the information we hold is accurate and up to date.
If you believe that the information we hold about you is incorrect please first speak to a member of the service team who support you, they may be able to correct any inaccurate data.
To make a formal request to correct or make any changes to the information, or for us to delete the information we hold about you, please email the Data Protection Officer at [email protected] or write to us at the below address.
Each request will be dealt with on a case by case basis.
Once you’ve finished using an Adoption UK service, your file will be closed.
We will then archive your file and keep it in accordance with our data retention policy and legal and compliance requirements. We will not keep your file for longer than it is needed. Once your file is no longer required, it will be securely disposed of. You can request access to the file at any point prior to its destruction.
In some circumstances, where Adoption UK are providing a service on behalf of another organisation, control over the retention and destruction of those fills will fall to that organisation and be dependent upon their own policies and procedures.
If you are unhappy with any aspect of how your file is held, who sees it, or the contents of it, please contact the Data Protection Officer at [email protected] or follow the Adoption UK Complaints Procedure.
For further information about our Complaints Procedure, which is published on the Adoption UK website, or speak to the manager of the service you have been using. You can also complain to the Information Commissioner at: Information Commissioner, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, or on 01625 545 745.
Contact with Corporate Subscribers under PECR
‘Corporate Subscribers’ are people who Adoption UK might contact in a professional context, using their work contact details, including phone, email and post.
These contact details may be obtained from public domain sources (company websites etc.), from our own business records or from other companies and business contacts.
Adoption UK may contact Corporate Subscribers under the legal basis of Legitimate Interests and as permitted under the PECR (2003) legislation.
We may contact corporate subscribers by email or telephone provided that the subscriber has not previously opted out and is not registered with the Telephone Preference Service (TPS) or its corporate equivalent (CTPS).
Direct Mail is not covered by PECR. We may contact subscribers by mail if they have not previously opted out of receiving such communications.
You have a right to object to the processing of your data for direct marketing.
We will provide opt-out notices on our communications to you, or you can advise our team at [email protected]
Adoption UK understands that PECR (2003) legislation will be replaced by the EU e-Privacy Regulation (ePR) in due course and reserves the right to review this privacy notice accordingly.
If you would like to speak to someone at Adoption UK about how you collect, use and store my personal data; or if you have any questions, comments, requests or suggestions, please contact our Data Protection Officer at [email protected], by post at Adoption UK, Vantage Business Park, Bloxham Road, Banbury, Oxon, OX16 9UX or on 01295752240.
If you would like to change your contact preferences, please get in touch with us at:[email protected] or telephone our helpline on 0300 666 0006.
Although adoption and fostering have taken place informally for centuries, it was only in 1926, after the passing of the Legitimacy Act, that adoption became legally recognised in England and Wales. Adoptions became legally recognised in Northern Ireland in 1929 under the Adoption of Children (NI) Act, and in Scotland in 1930 under the Adoption of Children (Scotland) Act. Initially, adoptions were seen as a way of providing security for war orphans and children born to unmarried mothers.
The 1960s and 1970s saw major changes in adoption and fostering and family planning. While the number of babies available for adoption fell rapidly because of improved birth control and changing public attitudes, adoption practice changed its focus to finding families for children with ‘special needs’, such as those in local authority care who had been neglected or had physical or learning disabilities.
Today, children are removed from their birth families only when it is judged unsafe for them to continue living there. The average age for a child to be placed for adoption in the UK is 3.5 years. This is because huge efforts are made to keep families together, including seeking members of the wider family who could take the child. Adoption remains a last resort for children who cannot live with any member of their birth family.
This Privacy Notice is for users of all Adoption UK Training and Consultancy. There is a separate notice for our Adoption Support Services; Fundraising, Public Affairs and marketing; and for those who work for us:
Services Privacy NoticeFundraising, Public Affairs and MarketingEmployee, Volunteer and Contractor Privacy Notice
Most of the information we hold and process will have been provided by you.
When you provide your personal information directly to us.
If you sign up to one of our training events, request some information, purchase a product, or communicate directly with our teams for another reason, whether online, on paper, in person, or over the phone, you will be sharing your personal information with us.
When you provide your personal information through a third-party organisationFor example, when we are commissioned to deliver training and your name and details are sent as part of an attendance list.
Publicly available personal information - if your contact details are recorded online in a public website.
The data that we need to collect will vary, but for training and consultancy services this may include:
Where we provide you with other types of service in addition to training or consultancy, we are likely to collect additional data about you and your family.
Adoption UK requires the consent of a parent or guardian before anyone under 16 years of age participates in an event organised by us. Children aged under 13 must obtain the consent of a parent or guardian before providing any personal information
With your ConsentWhere you have consented for us to do so, we will use your data to:
In order to perform our obligations in a contract that we hold with you, we may use and process your personal data where it is necessary for the performance of a contract or agreement that we have with you (For example where you have signed up for a workshop or training course) to enable us to:
For our own legitimate interests or those of our clients and customers in:
In pursuit of these interests, we may:
When Legally Obliged to Do SoUnder certain, limited conditions we may be obliged by law to disclose data to the relevant authorities for example:
Adoption UK has a number of steps in place to keep your personal information as safe as possible.
Where does Adoption UK store your personal information?
The GDPR legislation provides you with a number of rights in relation to your personal data; in some cases these are qualified rights, in particular where we have legal and regulatory requirements to retain certain records.
Where you have consented to our processing of your data, you have the right to withdraw that consent at any time. To do so, please contact our Data Protection Officer by email at [email protected] or write to us using the details below.
You have a right to obtain copies of the information that we hold about you.To request access to any data, please email our Data Protection Officer at [email protected] or write to us at the address below explaining which data you require. In the interest of security, you will need to prove your identity before any information can be shared with you.
Under certain circumstances we may not be able to disclose all of the information you request, for example if it contains information about other people or there are legal reasons for us to withhold the data.
We would like to ensure that the data we hold about you is accurate and up-to-date. If you believe the data we hold is inaccurate, please tell us in the first instance. However, you may also ask us formally to correct your data by emailing our Data Protection Officer at [email protected] or writing to us at the below.
Right to Erasure or the Restriction of ProcessingIn certain circumstances you can ask us to remove your data from our systems by emailing our Data Protection Officer at [email protected] or writing to us at the below address. If there is a legal reason for us to continue holding the data we will let you know, otherwise we will make efforts to comply with your request. You may ask us to restrict our processing of your data if:
In these circumstances, we may continue to store your information, but will otherwise only process it with your consent or where we have a legal reason to do so.
If you are concerned about the way we have processed your personal information, you have the right to complain to the Information Commissioners Officer (ICO). To do so please refer to the ICO website.
We will provide opt-out notices on our communications to you, or you can advise us at [email protected]
To make sure that this policy and our practices stay legally compliant and up-to-date, we may make changes from time to time. If we make any substantial changes, we will make this clear on our website, or by contacting you directly, if appropriate
Around half of adopters come to adoption because they were unable to have birth children. However this figure has been decreasing steadily in recent years, and the number of people coming to adoption as a first choice for starting a family is increasing. Other factors include religious and cultural beliefs, people in same sex partnerships who want to become parents, and concerns about population growth and planetary boundaries.