We are seeking an enthusiastic and committed office administrator to support the delivery and work of Adoption UK in Scotland working across its services and projects including FASD Hub Scotland, Foundations for Families and our families and communities services. Supporting day to day delivery through administrative support, following, managing and monitoring robust administrative systems, processes and procedures.

Hybrid working between home and the Edinburgh office, you will work 30 hrs per week.  Salary is £23,258 full time, pro-rata for part time working.


  • Responsible for administrative duties to support the ongoing work and delivery of services including event/training administration, record keeping, managing and responding to emails and general administrative tasks.
  • Working alongside the Finance and Office co-ordinator, ensure that financial processes are adhered to.
  • Maintain systems and procedures, keeping electronic databases and internal records up to date – systems used include CRM systems and Microsoft Office 365 applications.
  • Undertake the administration of key meetings e.g., minute taking, keeping attendance records, maintaining membership lists etc.
  • Maintain case management policies, procedures, and systems.
  • Support the production and distribution of feedback surveys and member newsletters.
  • Assist and support with the collation of data and information to feed into monitoring and feedback reports to funders.
  • Take a lead role in ensuring the accuracy of data entered on to the organisations database, produce reports and work alongside managers, team members and colleagues across the organisations to make amendments, updates and implement system changes. 

Closing data for applications Midnight Sunday 15 October 2023.

Services Administrator role description

To apply, please complete an application form and submit via our recruitment portal, or send completed application to [email protected]. Please also complete and provide a copy of our equal opportunities monitoring form to assist us in achieving best practice in equality, diversity and inclusion recruitment practices.

Application form

Equal Opportunities form

Once completed, please upload your application form by registering on our recruitment portal APPLY HERE